Ensuring seamless booking process for internal and external clients

CAFM Explorer’s Room Booking application is an excellent tool for managing room bookings, associated catering requirements and equipment. The unique wizard facilitates a streamlined booking process and triggers automatic work orders to the central Help Desk application.

The easy-to-use web calendar ensures clients can select and book services via an online calendar or booking wizard. Typical utilisation includes meeting rooms, car parking spaces, staff accommodation and pool vehicles.

Key features include:

  • Easy search and booking functionality
  • Configurable room types linked to approval process
  • Generation and tracking of unique booking references
  • Ability to accommodate ad-hoc requests for long-term bookings
  • Management of partitioned meeting rooms
  • Allowance for set-up and clean times
  • Real-time availability monitoring to mitigate instances of double bookings
  • Attendee invitation and update facility for internal and external colleagues
  • Automated email notification, update and reminder services
  • Booking search, retrieval and Gantt chart view
  • Instant distribution of associated documents, meeting notes and location maps
  • Automatic Work Order issue for tasks associated with bookings
  • Ability to assign and associate booking charges
  • Manage and book car parking spaces with standard booking reports, providing vital information to reception and security staff

 

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